Employers necessarily hold a substantial amount of personal data belonging to their employees, some of which may be quite sensitive. Data protection law obliges you to be careful about how you use this information; employees will also have an expectation of privacy. Our guides and documents will help you to ensure that you use this personal data lawfully and fairly.
There may be occasions where you might also want more information on an employee, perhaps where you have a suspicion concerning his/her behaviour. Employee monitoring is sometimes permissible. In some cases, you will need employee consent.
The law allows your employees, or your former employees, to ask you to disclose the detail of the information that you hold on them, including detail such as your records of grievance or disciplinary procedures involving those employees. This is called a ‘subject access request’.
Knowing what you must disclose, and what you should or should not record about your employees, is really important to your legal position if an employee complains about you to a tribunal or a court.
And then there’s your own data as a business. Protecting your trade secrets and other confidential and intellectual property, such as customer lists, business plans and/or special supply deals are vulnerable to abuse (intentional or inadvertent) both during the employment relationship and most especially when employees leave.
elXtr hosts guidance on all these and many other relevant scenarios for employers and data protection. We recommend using our guides as your starting point and to set helpful context for the way in which the templates and other documents can be used. If you’re ever unsure about how to use any of our materials, just get in touch on the contact details below.
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